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Creating your own Custom Memorandum and Articles
Introduction

The Company Wizard reseller system enables you to dynamically import and apply your own custom Memorandum and Articles of Association to any company you incorporate.

Using custom articles enables you to supersede our generic documents and make provisions for specific objects, share classes and language translations. This article explains how to prepare your custom documents and utilise them within your companies.

Preparing your custom documents

All custom documents must be created in Microsoft Word and saved with the ‘.DOC’ extension. As we are required to embed information into your document before transmitting to Companies House the document must be formatted with the appropriate mail merge fields. This embedded information will include company name, registered office location, share capital data and subscriber information.

The table below indicates the official field names that must be used within your documents. Please note these names are case sensitive and not all fields are mandatory, for example share capital fields are only required in private companies limited by shares and objects are only required in companies limited by guarantee.


Field Name Mandatory Company Type
COMPANY_NAME Y Both
RO_ADDRESS Y Both
OBJECTS N Limited by guarantee
CURRENCY N Limited by shares
SHARE_CAPITAL N Limited by shares
AUTHORISED_SHARES N Limited by shares
NOMINAL_VALUE N Limited by shares
SUBSCRIBERS Y Both


How to insert a mail merge field in Word

Inserting a mail merge field in Word is simple. Simply place the cursor where you would the field to be inserted and select ‘Field’ from the Insert menu. A dialogue box will appear asking you to confirm the type of field, select ‘mergeField’ from the available options then enter the name as per the above table and click OK.

Formatting guidelines

When we transmit the memorandum and articles to Companies House there are certain formatting considerations that must be taken into account, these are as follows:
  • Avoid any non-standard fonts, stick to either Arial or Times New Roman.
  • Avoid using the auto numbering system built into Word this has known to cause problems when Companies House read the documents.
  • Avoid any special symbols where possible.
In general try to avoid any non essential formatting and stick to plain text. Bold, italics and underlined text is acceptable.

Uploading your custom documents

From your reseller control panel you can access a separate screen to upload, validate and delete your custom memorandum and articles. When you upload a new document the system will automatically check to ensure the required mail merge fields are present. From the fields in your document the system will also inform you of the document’s suitability for either a company limited by shares or a company limited by guarantee. If your document fails to meet the prescribed format then an error message will appear and the document must be amended and reuploaded.

Selecting your documents when forming a company
If the system detects any custom documents saved on your account these will be displayed in a drop down menu within the share capital screen. Simply select the document that you wish to use and they will be populated with the relevant company information and delivered to Companies House on submission.
 
   
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